We use public sector framework agreements where appropriate to source our goods and services.
How we manage the tender process
We use our sourcing portal to advertise opportunities and to manage tender and quotation processes.
Queries about existing contracts
For all procurement queries, please email our Commercial Services team.
Please email all invoice or payment queries to our Finance team.
Standard terms and conditions
Wherever possible we expect to contract using the PPF’s standard terms and conditions. These terms allow us to take a consistent approach when dealing with suppliers and help us to meet our own obligations as a public body. Our contract consists of an order form and core set of terms, which can then be supplemented when needed by standard addendums containing further terms covering specific subject areas.
The standard terms are as follows:
- Order form
- Standard terms and conditions
- Addendum – Information security
- Addendum – Employment obligations
- Addendum – Modern slavery
- Addendum – Data protection
- Annex – Data processing instructions (for use with data protection addendum)
Invoicing and getting paid
In order to ensure we pay your invoices in a timely manner, we need you to do the following:
- Request an approved purchase order (PO) before fulfilling any order
- Quote the corresponding PO number on every invoice, failure to do so will result in the invoice being returned and payment refused
- Send invoices electronically to [email protected]
Useful links
The Modern Slavery helpline provides 24 hour information and advice, and an online reporting function through the website. You can can contact them on 08000 121 700.